Book the best AV talent for unforgettable productions.
HQAV brings together vetted specialists, live availability, and intuitive collaboration tools so every event starts ahead of schedule.
Kyle Pavan
A1 Audio Engineer & Sound Designer · Vancouver
Own kit: Midas M32R · MacBook Pro M5 Max
The problem
Booking an AV crew shouldn't take forty emails and a spreadsheet.
Holds, quotes, call sheets and “are you still free?” — spread across inboxes, texts and missed calls.
Why HQAV
Bringing clarity to complex productions.
We designed HQAV so producers, planners and freelancers work from one place — and it stays current.
Curated experts, vetted for excellence
Verified pros with portfolios, the dates they are actually free, and reviews from real bookings.
Kyle Pavan
ExampleA1 · Sound design · Vancouver
Instant scheduling and live updates
The held date, the run sheet and the crew’s status in one place everyone sees — current as it happens.
October
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Sat 17 held for you — no deposit
Kyle started the job · 18:02
Run sheet shared with the crew
Purpose-built flows for clients and pros
Each side sees its own next step, from request to paid — nobody chasing anybody.
One booking
Example- Request
- Accept
- 3Show
- 4Pay
CrewNext: mark it delivered
YouNext: pay once delivered
How it works
One booking. Five steps. Start to finish.
- 01 · Brief
Describe it once.
Date, venue, headcount and what happens on stage. Eight questions — not a forty-email thread.
- 02 · Match
See who’s free — and right for it.
Verified techs who are actually available that day, ranked on role, gear, venue history and reviews.
- 03 · Book
They accept. The date is yours.
Accepting blocks the day on their calendar in the same step. Nothing is charged.
- 04 · Show day
Everyone knows where to be.
One run sheet — load-in, soundcheck, doors — and the crew marks the job started and delivered as it happens.
- 05 · Pay
Pay once it’s delivered.
The show is marked done, you’re charged the price agreed when they accepted, and you leave a review.
What we deliver
Every role on the call sheet.
Audio
01 / 06- A1
Audio
Professional Audio Engineering
Crystal-clear sound design and engineering for any event scale.
On show day
- Mixes front of house
- Runs the mic and RF plan
- Line-checks before doors
From $150/hr 4.9Find an A1 - V1
Video
Video Production & Streaming
End-to-end video production with live streaming capabilities.
On show day
- Cuts the cameras live
- Runs playback and graphics
- Sends a clean feed to stream
From $200/hr 4.8Find a V1 - LD
Lighting
Dynamic Lighting Design
Atmospheric lighting solutions that transform any space.
On show day
- Designs a look for each segment
- Focuses and programs the rig
- Runs every cue in the show
From $100/hr 4.9Find an LD - LED
Displays
Interactive Display Solutions
Cutting-edge display technology for engaging presentations.
On show day
- Builds and maps the LED wall
- Runs the processor and content
- Matches brightness to camera
From $300/hr 4.7Find an LED tech - TD
Broadcast
Professional Broadcasting
High-quality broadcasting and live streaming services.
On show day
- Calls the technical show
- Owns comms and signal flow
- Keeps program on air
From $250/hr 4.8Find a TD - GEAR
Gear rental
Equipment Rental & Setup
Premium AV equipment rental with professional setup.
On show day
- Kit from the crews who own it
- See what's free on your dates
- Deposit and delivery, up front
From $75/day 4.9Browse gear
Proof
Nothing here runs on trust.
Every protection below is something the software does, not something we promise. Watch each one work — then check it against the policy page before you spend a cent.
You pay after the job is done
Not when you ask, and not when they accept. Your card is charged once the crew has marked the event delivered — at the price stored on the booking the moment they accepted, which neither side can change afterwards.
One booking
Example- 1Request
- 2Accepted
- 3Show day
- 4Delivered
- 5Charged
Price, fixed at accept
$680.00
8 h × $85/hr
Charged so far
$0.00
Nothing until it’s delivered
The date is held, not double-sold
Accepting blocks that window on the pro's calendar in the same write that confirms your booking — no deposit needed to hold it. The same hours cannot be promised to two clients.
Kyle's calendar · Sat, Oct 17
ExampleThe same write that confirms your booking blocks those hours. A second request for them is refused, not double-sold.
Cancellation terms up front
Cancel 14+ days out and you owe nothing, 50% of the fee from 7 days, and never a cent if the pro is the one who pulls out. Read the policy.
If you cancel…
Cancel 28 days before the show
Nothing owed
The pro cancels: you owe nothing, at any point.
Every change is on the record
Request, acceptance, price, date change, cancellation: each one timestamped, and both of you are looking at the same history. Nothing is settled in a phone call nobody wrote down.
Booking timeline
- 09:14YouRequest sent · Sat Oct 17, 18:00–23:00
- 10:02KyleAccepted · 8 h at $85/hr — price locked
- 14:30YouAsked to start at 17:00 · Kyle agreed
- 17:02KyleStarted the job
- 23:10KyleMarked it delivered
- 23:11HQAVCharged $680.00
Testimonials
Trusted by the people who run the show.
- Corporate EventExample
HQAV transformed our corporate event with their exceptional AV setup. The professionalism and attention to detail exceeded all expectations.
SMSarah MitchellEvent Coordinator · Premier Events LLC - WeddingExample
Working with HQAV professionals has elevated our wedding experiences. Their lighting design and sound engineering create magical moments.
MRMarcus RodriguezWedding Planner · Elegant Celebrations - Virtual ConferenceExample
The virtual event production by HQAV was flawless. They managed complex multi-camera setups and live streaming for 10,000+ attendees with zero issues.
JCJennifer ChenMarketing Director · Tech Innovations Inc
Book
Your next show starts with one request.
Tell us the date and what needs to happen on stage. We match you with crew who are actually free, hold the date the moment they accept, and charge nothing until the show is delivered.
Verified pros
Every profile is a real person, checked before they can be booked.
The date is held
Accepting blocks those hours on the pro’s calendar. No deposit to hold it.
Pay after the job
Nothing is charged until the crew marks the show delivered.
Everything on record
Every request, change and acceptance is time-stamped, and both of you see it.
Each of these is something the software does — see it work in Proof.